Privacy Policy for orourkeforcongress.com
1. Introduction
At orourkeforcongress.com (“we,” “us,” or “our”), we are unwaveringly committed to protecting the privacy and personal data of our users and stakeholders. Your trust is essential to our mission, and we are dedicated to handling your personal information with the utmost care, transparency, and in full compliance with applicable privacy laws, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).
This Privacy Policy explains how we collect, use, disclose, and safeguard your data when you interact with our website. We are firmly committed to ensuring all data processing activities are carried out lawfully and fairly, respecting your statutory rights and freedoms.
2. Scope of this Policy and Role of the Data Controller
This Privacy Policy applies to all personal data collected through orourkeforcongress.com, including when you access our website, sign up for updates, make donations, or otherwise interact with us.
Orourkeforcongress.com acts as the “Data Controller” as defined under GDPR, meaning we determine the purposes and methods of processing your personal data. If you are a California resident, this policy describes your rights under the CCPA and how you may exercise them.
3. Categories of Data Processed
We may process the following categories of personal data, either directly provided by you or collected automatically:
a) Usage Data
Information automatically collected about your interaction with the website, including your IP address, browser type, operating system, referring URLs, page views, session duration, and navigation paths.
b) Account Data
Personal details voluntarily provided by you when signing up for updates or making a donation, such as your full name, residential or mailing address, email address, and telephone number.
c) Profile Data
Data related to your preferences, donation history, communication preferences, interests, interactions with our content, and other behavioral insights derived from your engagement with orourkeforcongress.com.
d) Communication Data
Any information included in correspondence with us, such as inquiries submitted through contact forms, support requests, feedback, or interaction history with our email communications.
e) Technical Data
Device-specific details such as your hardware model, operating system version, unique device identifiers, language settings, and browser configurations.
f) Transaction Data
Details associated with your donations or other transactions, including payment details (processed securely via third-party compliant vendors), delivery details for any physical materials sent, and billing information.
g) Preference Data
Information concerning your consent to receive communications, your preferences regarding issues or campaign topics, and your marketing opt-in/opt-out status.
4. Legal Bases for Processing
Under the GDPR, we process personal data under one or more of the following lawful bases:
– Consent: When you explicitly agree to the processing of your data for specific purposes, such as subscribing to newsletters.
– Contractual Necessity: When processing is necessary to fulfill a request or complete a donation transaction you have initiated.
– Legal Obligation: Where required under legal or regulatory frameworks.
– Legitimate Interest: Where processing is necessary for the legitimate interests of orourkeforcongress.com, such as analytics, security, or campaign awareness, and where such interests are not overridden by your fundamental rights.
5. Your Rights
As a user, you have the following rights with regard to your personal data:
– Right of Access: You may request confirmation as to whether or not we process your personal data and, if so, request a copy of that data.
– Right to Rectification: You are entitled to request corrections to any inaccurate or incomplete personal data.
– Right to Erasure (“Right to be Forgotten”): You may request deletion of your personal data subject to permissible grounds.
– Right to Restrict Processing: You may request that the processing of your data be restricted in specific circumstances.
– Right to Data Portability: You can request your data in a commonly used, machine-readable format for transfer to another controller.
– Right to Object: You may object to the processing of your data under certain grounds, including direct marketing.
– Right to Withdraw Consent: Where processing is based on your consent, you have the right to withdraw it at any time without affecting prior processing.
To exercise any of the above rights, contact us at [email protected].
6. Security Measures
We employ a range of physical, administrative, and technical safeguards to protect your data, including:
– SSL encryption for data transmission
– Access controls and authentication mechanisms
– Secure, limited-access data storage practices
– Regular system backups and audits
– Staff training to promote secure data handling
While no system is impenetrable, we rigorously implement best practices to safeguard your information from unauthorized access, loss, or misuse.
7. International Data Transfers
If your personal data is transferred internationally, including to countries outside the European Economic Area (EEA), we ensure such transfers are protected through mechanisms such as:
– Standard Contractual Clauses approved by the European Commission
– Binding Corporate Rules or equivalent safeguards
– Verification of data recipient compliance with local and international data protection standards
8. Data Retention
We retain personal data only as long as necessary to fulfill the purposes for which it was collected, including:
– Usage Data: Retained for up to 12 months for analytics
– Account Data: Retained for the duration of your account or until you request deletion
– Profile Data: Retained for 24 months from the last interaction
– Communication Data: Retained for 36 months for reference
– Technical Data: Retained for up to 12 months
– Transaction Data: Retained for at least 7 years for regulatory compliance
– Preference Data: Retained for as long as your consent remains valid or until revoked
Upon expiration or fulfillment of these periods, data will be securely deleted or anonymized.
9. Cookie Policy
We utilize cookies and similar technologies on orourkeforcongress.com for various purposes:
– Essential Cookies: Necessary for basic website functionality, such as login and page navigation.
– Functional Cookies: Enable enhanced features like user preferences and accessibility settings.
– Analytics Cookies: Collect aggregated usage statistics to improve website performance and user experience.
– Performance Cookies: Monitor website load times and responsiveness.
Cookies may be placed by us or by third-party services integrated into our website.
10. Cookie Management and Compliance
You may manage your cookie preferences at any time via in-browser settings or through our cookie banner when first visiting the site. We honor Global Privacy Control (GPC) signals and respect “Do Not Track” browser settings to the extent required by law.
For users within the EEA or under CCPA jurisdiction, we obtain all consents prior to placing non-essential cookies, and you are provided the ability to withdraw such consents at any time.
11. Children’s Privacy
orourkeforcongress.com does not knowingly collect or process personal data of children under the age of 13. If we become aware of such data being inadvertently collected, we will promptly delete it from our records. Parents or guardians who believe we have collected information from a minor child may contact us at [email protected] to request review and deletion.
12. Policy Updates
We may update this Privacy Policy from time to time to reflect changes in practices, legal obligations, or site functionality. Where material changes occur, we will endeavor to notify you through prominent notices on the site or via email. Continued use of orourkeforcongress.com following changes constitutes your agreement to the revised policy.
13. Contact
If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of your personal data, please reach out to us at:
Email: [email protected]
We are fully dedicated to upholding the highest standards of privacy compliance under GDPR, CCPA, and all applicable data protection laws. We welcome and encourage your inquiries or feedback on any privacy-related matter.